How to Split a Large PST File into Smaller Parts Without Losing Data – Top Methods Explained

Within the context of this blog, we will talk about a strategy that is both dependable and secure for splitting a Large PST File into Smaller Parts Without Losing Data. There are a lot of people who use Outlook who are experiencing the same issue and are looking for ways to lower the size of the PST file. In order to resolve this issue, we will need to divide the PST file into portions that are easier to manage. Let's begin by discussing PST files, shall we?

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For the purpose of storing mail data, such as messages, contacts, calendars, notes, tasks, and so on, Outlook makes use of a Personal Storage Table, which is abbreviated as PST. ANSI and Unicode are the two sorts of PST files that are there. Older versions of Outlook support the ANSI PST, which has a storage capacity of only two gigabytes, while current versions of Outlook, including 2003 and beyond, support the Unicode PST, which has the capacity to store fifty gigabytes of data. As a first step, let's acknowledge the necessity of dividing the PST into more manageable chunks.

The Reasons to Split a Large Outlook PST File into Smaller Parts

There are a variety of reasons why the PST file should be divided into multiple smaller pieces; the following are some of them:

It is possible for Outlook's speed to diminish when large PST files are present. The remedy to this issue is to divide up the PST files.

It is not possible to manage PST files that are too large; it can be exceedingly challenging to locate data contained within enormous PST files.

PST files that are vast might increase the likelihood of data corruption; an effective solution to the problem of data corruption is to split the files into multiple parts.

In the event that the storage limit of a PST file is surpassed, users will be unable to send or receive fresh mail.

Methods That Can Be Used Manually To Split A Large-Sized Outlook PST File

Although Microsoft Outlook does not provide any direct methods for splitting huge PST files, there are still several tricks that can be utilized to divide PST files that are too large.

Using The "Move To Folder" Option Of Outlook In Order To Make The PST File More Manageable

We are able to move the things contained within the PST file into different folders by utilizing the Move to Folder feature that is available in Microsoft Outlook.

• The first step is to launch Outlook on your computer.
• Simply select the Account setting by clicking on the File tab and then selecting the Account settings drop-down menu.
• When you are ready to add the new PST files, navigate to the Data file option and then select the Add button.
• After that, navigate to the PST files that are too large for your needs and choose the messages that you wish to transfer to the new PST file.
• Next, select the Copy to Folder option from the menu that appears after you click the Move button in the home section.
• After all, select a folder within the newly added PST files to transfer the mail items, and then click the OK button to validate your selection.
• After you have finished everything, you will need to delete the objects that were migrated from the original PST in order to reduce the size of the file.

It Is Possible To Divide The PST File Into Several Smaller Portions By Utilizing The Import/Export Option In Outlook.

You can split huge PST files by making use of the options that are available in Microsoft Outlook's Import/Export feature. Performing the work requires only a few straightforward steps.

1. Simply launch Outlook by clicking on the program.
2. Find the File tab first, and then select the Open & Export section from the menu that appears.
3. Following that, select the Import/Export option from the menu.
4. Select Export to a File from the Import/Export section, and then click the Next button to proceed with this option.
5. To proceed, please click the Next button after selecting the Outlook Data File (.pst) option.
6. In order to transfer the folder from the original PST files to the new PST, you must now choose the folder.
7. The next step is to browse to the folder where you want to save the output PST file, and then select it.
8. To divide the PST file into more manageable chunks, you will need to click the Finish option.

Continue to repeat these procedures until you have successfully separated all the huge PST files.

It Is Possible To Break The PST Files By Utilizing The Archive Feature Of Outlook.

One of the options available in Microsoft Outlook is named Archive. In order to break up the PST file, we are going to make use of this functionality; the process of doing so involves only a few straightforward steps. All of them should be discussed.

• In the first step, launch Outlook, navigate to the File choices in the wizard, and then delete any outdated entries.
• After that, select the folder that you wish to archive by clicking on the Archive option and then selecting it.
• As a next step, select the date range that will be used to archive items from the PST file.
• Click the Browse button to select the location where you wish to save the archived PST items. After that, click the Save button.
• Click the OK button after you have been given the PST file, you have created a name.

A disadvantage of using manual methods to reduce the size of a PST file.

1. In addition to being difficult to comprehend, the manual method requires a significant amount of time to complete the procedure.
2. There is a very high probability that data will be lost.
3. In order to complete the process, technical competence was required.
4. Users run the risk of losing data integrity in the file that is produced.

Using the Automatic way to Split a Large PST File into Smaller Parts

Do you want to Split a Large PST File into Smaller Parts in a way that is both quick and safe? You might want to give Softaken Split PST Tool a shot. The best PST Split Tool is one that can separate PST files without using Outlook in an effective manner, saving users both time and effort in the process. Due to the fact that the application offers a wide variety of features and settings, even novice users will not have any trouble completing the task. The data integrity is preserved in its current state; users are not able to lose any data while the operation is being carried out.

How to Split a Large PST File Using Softaken PST Split Tool – Step-by-Step Guide

• Download and install Softaken Split PST Tool.
• Launch the software and click Browse to add your large PST file.

• Choose a split option: by size, date, year, or folder.

• Select the destination folder to save the split files.
• Click the “Split Now” button to start the process.

• Access your smaller PST files from the saved location.

The Final Notes:

This blog has provided information on how to split a Large PST File into small parts. In the beginning, we talk about the necessity of splitting PST files, and then we discover the manual ways that can be used to fix this issue. Manual methods, on the other hand, are not only difficult to apply but also time-consuming. Alternatively, we offer an automatic solution that we call Softaken PST Splitter Software. This software is capable of easily splitting PST files without the need for Outlook, and it offers a free trial edition to customers so that they can test and evaluate the tool. Customers are able to separate up to fifty items per file without incurring any costs.