Renting large-screen iPads for your conference or exhibition can elevate engagement, streamline registration, and deliver premium digital experiences.
Large-screen iPads—particularly the 12.9–13-inch iPad Pro—are transforming how conferences and exhibitions operate. They’re compact, stunning, incredibly powerful, and more user-friendly than bulky kiosks or laptops. Whether you want interactive product catalogs, digital check-ins, presentation stations, or survey terminals, iPad rentals are a cost-effective, flexible solution.
In this guide, we’ll explore why large-screen iPads have become the go-to rental tool for modern events, how to use them strategically, pricing expectations, FAQs, and recommendations for accessories and apps.
Why Rent Large-Screen iPads Instead of Buying Them?
✔ Cost-effective for short-term events
Most events last 1–3 days. Buying $1,200+ devices for one weekend can be unnecessary. Rentals let you use premium tech without long-term commitment.
✔ Quick deployment & setup
Rental services often deliver pre-configured iPads with:
- Custom apps installed
- Branding screens
- Wi-Fi settings
- Locked kiosk modes
- You receive devices ready for the show floor.
✔ Professional presentation
The 13-inch iPad Pro boasts breathtaking display quality, crisp text, vibrant colors, and smooth animations—perfect for:
- Digital brochures
- Interactive demos
- Product configurators
- Touch-based gamification
✔ Lightweight & versatile
Unlike laptops or desktop kiosks, large iPads are:
- Mobile
- Hand-held or stand-mounted
- Instantly intuitive for users
Best Use Cases for Big iPads at Events
1. Exhibition Booth Showcases
Showcase your products with interactive catalogs, videos, or AR. Attendees can browse at their own pace—no salesperson required.
2. Registration & Check-In Stations
Reduce waiting lines with self-service sign-in apps, badge printing, QR verification, or ticket scanning.
3. Live Demo Displays
Launch apps, prototypes, or software dashboards directly on the iPad. The big screen makes presentations impactful without needing a projector.
4. Lead Capture & Surveys
Collect visitor information quickly via forms, touch-based surveys, or scan-based data capture—no pen-and-paper waste.
5. Presentation Companion Screens
Use them for:
- Speaker notes
- Slide control panels
- Secondary displays at breakout sessions
Why the Large iPad Screen is Ideal
1. Stunning Visuals
The 12.9–13-inch iPad Pro offers high resolution and premium contrast—ideal for marketing visuals, UI demos, and product photography.
2. Smooth Multitasking
With features like Split View and Stage Manager, you can run:
- Registration on one side,
- CRM app on the other,
- Browser references floating in Slide Over.
This makes event hosting more efficient.
3. Universal Familiarity
No training needed. Attendees already know how to use iPads. UX friction disappears, engagement increases.
Event Rental Options
Rental packages typically include:
- iPad Pro 12.9–13-inch devices
- Charging hubs or battery packs
- Floor or table stands
- Pre-installed event apps
- Device management and content setup
Optional Add-Ons
- Apple Pencil for interactive menus or signatures
- Magic Keyboard for data entry
- External monitors for extended display
- LTE/5G models for offline venues
Many vendors will handle delivery, setup, and on-site tech support.
Example Pricing (Typical Industry Ranges)
Prices vary by region, rental duration, accessories, and quantity.
- iPad Pro 13-inch (Wi-Fi): $80–$150 per day
- iPad Pro 13-inch (Wi-Fi + Cellular): $110–$190 per day
- Kiosk / Floor Stand: $40–$90 per day
- Tabletop Stand / Security Frame: $20–$60 per day
- On-site Support Technician: $300–$800 per event day
Tip: Bulk rentals (10–100 units) often receive discounts of 10–30%.
Apps to Maximize Engagement
Lead & Event Tools
- HubSpot Forms
- Salesforce Mobile
- JotForm
- Typeform Kiosk Mode
Product & Portfolio
- Keynote
- Canva Presentations
- Figma Mirror
- Miro
Onboarding & Demo
- iRiscope
- Expo Pass
- Check-In Cloud
- Eventbrite Organizer
Renters often work with you to preload and lock these apps to ensure they run reliably on-site.
Tips for a Successful iPad Rental Setup
Use kiosk mode
Lock the iPad to a single app or web page to avoid interruptions.
Test the venue network
Poor event Wi-Fi can cripple sign-up workflows. Consider LTE models.
Backup via Cloud
Ensure form data, media, or leads sync to cloud services to avoid data loss.
External power
If your iPads run all day, request stands with cable routing or portable battery packs.
Train booth staff
Even if the devices are easy to use, staff should know:
- How to reset the app
- How to reconnect Wi-Fi
- Where to send leads or data
Advantages Over Laptops or Printed Brochures
- Touch-first and immersive
- More visually appealing at booths
- Portable and space-saving
- Fast deployments with zero boot time
- Better attendee engagement
- Lower hardware footprint and setup
Tablets bridge the gap between print marketing and full computing—they’re elegant, adaptable, and modern.
FAQs: Big iPad Screen Rentals
Q1: How many iPads should I rent for a booth?
Small booths usually need 2–4.
Medium booths: 6–12.
Large booths or multi-zones: 20–50.
Q2: Can rented iPads come preloaded?
Yes. Most services will preload apps, presentations, and forms. Many also provide device locking and branding.
Q3: Can I use them offline?
Absolutely. Many apps support offline mode. LTE models and hotspot solutions can also be arranged.
Q4: Are the devices insured?
Most rental companies offer insurance for accidental damage or theft for a small fee. Always ask for coverage details.
Q5: What accessories are best?
Floor kiosk stands are ideal for self-service.
Tabletop mounts work well for reception desks or meeting rooms.
Final Thoughts
Renting large-screen iPads for conferences and exhibitions isn’t just a tech upgrade—it’s a strategic investment in engagement and efficiency. They empower visitors to interact with your brand, explore content, sign up, give feedback, and schedule meetings—all through a clean, intuitive interface.
Whether you're hosting a corporate seminar or running a multi-thousand-attendee trade show, big iPad rentals scale beautifully and provide a polished, modern experience that attendees remember.
Call-to-Action
Ready to boost engagement at your next event?
Rent large-screen iPads today and transform your booth into an interactive digital experience.
Let visitors explore, learn, and connect with your brand—no paper required.Read More
Comments